Google Workspace Backup Software in 2025

As more businesses and organizations adopt Google Workspace for their daily workflows, protecting the important data stored within the platform has become increasingly critical. While Google Workspace offers robust data protection functionalities, they may not always fully meet a company’s specific security and compliance requirements. This is where specialized backup software becomes essential.

In this article, we’ll explore the 5 best Google Workspace backup software solutions available on the market today, along with their unique features and benefits to help you make an informed decision.

Top Google Workspace Backup Software

1. Kernel G Suite Backup Tool

Kernel G Suite Backup is a comprehensive software solution designed to back up Google Workspace data, including emails, contacts, calendars, Google Drive files and folders, and Google Hangouts conversations. With advanced filters and the ability to run multiple backup tasks simultaneously, users can efficiently perform selective backups in various formats. The tool supports Outlook PST files and all versions of Windows OS.

Pros:

• Backs up Google Workspace data without requiring Outlook installation
• Advanced filters enable selective data backup
• Supports multiple simultaneous backup tasks
• Saves backup data in multiple formats: PST, MSG, EML, PDF, DOC, DOCX, MHT, or HTML

Cons:

• Compatible with Windows OS only
• Backing up to PST format requires Outlook installation

Limitations:

• Cannot backup Google Contacts and Calendar in list view

2. DRS G Suite Backup Tool

DRS G Suite Backup Tool is an advanced solution for backing up Google Workspace data. It supports all Google apps and enables users to easily back up data into different file formats. The tool also supports migrating data to other email accounts, with additional features like date filtering, CSV import, and duplicate email skipping to simplify the backup process.

Pros:

• Downloads and migrates data from multiple Google Workspace accounts
• Backs up G Suite data locally in PST, MSG, MBOX, EML, EMLX, PDF, and CSV formats
• Splits PST files into smaller sizes for easier management
• Migrates G Suite to various email services including Office 365, Gmail, and Yahoo

Cons:

• Trial version has limited features
• User interface may be confusing for some users

Limitations:

• May face difficulties handling large volumes of data during migration

3. Shoviv Google Workspace Backup Tool

The Shoviv Google Workspace Backup Tool provides a comprehensive backup and restore solution, allowing users to back up and restore G Suite mailboxes in different file formats. The tool enables simultaneous backup of multiple mailboxes and includes a scheduler for automatic daily or weekly backups. Its incremental backup feature saves storage space, while the user-friendly interface is ideal for non-technical users.

Pros:

• Multiple file format backup options available
• Features incremental backup and scheduler for automated efficiency
• Easy restoration of different file formats to G Suite mailboxes
• Supports simultaneous backup of multiple mailboxes

Cons:

• Requires Super Administrator credentials for backing up multiple mailboxes
• User interface needs improvement

Limitations:

• Recommended backup file size is limited to 20GB

4. Corbett G Suite Backup Tool

Corbett G Suite Backup Tool helps users easily back up individual or company G Suite mailboxes. Equipped with quality algorithms, granular folder backup options, and other top features, users can backup emails, attachments, and folders in seconds. The tool maintains the original folder hierarchy and data structure while providing options for saving emails in different formats. It’s compatible with all Windows OS versions and helps users manage multiple G Suite accounts.

Pros:

• Advanced search bar for selective backup by date and keywords
• Dual search bars for customized backup options
• Maintains original folder data structure and file hierarchy
• Pause and stop options available during the backup process

Cons:

• No option for automatic backup scheduling
• Lacks cloud storage support

Limitations:

• Limited versatility in backup and migration options

5. SysTools G Suite Backup Software

SysTools G Suite Backup Software is one of the most secure tools for backing up G Suite account data, including emails, calendars, contacts, and documents with no size limitation. Its simple GUI and efficient features like delta backup, resume and pause options, and backup progress reports make it a popular choice for Google Workspace backup.

Pros:

• Option to back up specific folders or schedule time intervals for email export
• Easy pause and resume options during the process
• Delete-after-download feature clears cloud storage space efficiently
• Progress report monitors the backup transfer process

Cons:

• Requires uninterrupted internet connection for smooth backup
• Compatible with Windows OS only

Limitations:

• Does not provide backup options for Google Drive files and folders

Final Thoughts

We’ve explored the top five Google Workspace backup software options available in the market. Each tool has its own strengths and weaknesses tailored to specific business needs. However, after thorough research and comparison, we highly recommend the Kernel G Suite Backup Tool.

With fully automated and advanced features like granular backups, cloud or local backup storage, and incremental backups, this software stands out as the best all-in-one backup solution available. Overall, this utility simplifies the backup and restore process for Google Workspace data, making it an excellent choice for businesses of all sizes.

Ready to protect your Google Workspace data? Choose the backup solution that best fits your organization’s needs and ensure your critical business information is always safe and recoverable.